Time is Money! We know how long those to-do’s can get for you and your team. There has to be a balance between tasks getting completed and how fast they get completed. That’s where you lose your budget. If a 20-minute task is taking your team an hour (especially if there are other things needing to be done) you’re losing money. To help combat this, we’re dropping our favorite time-saving tips to step up your supervisor organization game and save your team time during your work week.
#1 – Plan your week and use a planner to time block your days
A bit of a combo tip for you – Plan your week. For those of you that are Monday through Friday, you can plan your week on Monday mornings.
I often get the Sunday scaries, it’s that anxiety-inducing dread of going to work the next day. When I sit down and write out everything I have going on I feel like I can manage doing it all and I get the sleep I so desperately need.
Now, using a planner doesn’t mean you have to bust out the pretty markers and stickers. It can be as simple as writing out on a napkin.
I personally text myself my list when I’m feeling overwhelmed and use ClickUp to get super organized when I feel like the pretty colors are necessary.
Not sure how to time block with your schedule? Keep it extremely loose. Write down your top three tasks for the day and set specific times that you’re going to work on those tasks.
#2 – Eat the Frog
Eating the frog is the idea that you identify your main challenging task for the day, aka the frog, and complete the task first thing in the morning.
Eating the frog sounds gross and terrifying, but sometimes we also let those tasks become overwhelmingly anxiety driving. So, each day pick out your frogs and eat ’em as soon as you begin working.
#3 – Set a Timer for each task
We’re taking it back to a toddler level on this one. It works for those little squirrel brains it’ll work for you. You can do anything for two minutes, right? Well, give yourself time to focus and time to dissociate. You’ll be 10x more productive.
According to TIME,
“The most productive workers engage in job-related tasks for 52 minutes, then take a 17-minute break. That 15-to-20-minute window is productivity’s “golden hour” (or quarter-hour, as the case may be). It’s long enough for your brain to disengage and leave you feeling refreshed, but not so long that you lose focus and derail momentum on what you were doing.”
#4 – Delegate all tasks you don’t absolutely have to do
If you write down on your Sunday to-do list – organize the team storage room……
Is that really something you HAVE to do? Or could you get someone to do that for you while you, dare I say, Supervise?
When you’re making your list notate what tasks you can delegate out. That way you don’t have to block out time to actually do them, just check them. Making you and your team way more productive.
Hope you enjoyed our quick tips to save more time throughout the week. These are good starting points for making you and your team more organized and productive
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